Executive Assistant

Executive Assistant

POSTED JULY 2022

We’re looking for an energetic, intelligent and motivated problem solver to join our team supporting an Executive. 

 Who you are

  • You have exceptional and proven attention to detail and organizational skills — in particular, you never forget a task and you’re adept at proofreading written communication.
  • You are great at thinking on your feet and solving problems on the go. You can tackle any task, big or small. 
  • You have the confidence and knack to assert yourself in difficult situations and get the job done.
  • You are a people person — you love meeting and interacting with new people, getting on the phone to talk to people to solve problems and working in a team environment.

Requirements

  • Confidential and discreet — you will often be a party to confidential information.
  • Right-hand support — this could include running errands or filing documents
  • Schedules and appointments — you will be managing the Executive’s schedules and are expected to send regular reminders and updates.
  • Excellent communication skills — be ready to answer emails, and phone calls and take notes at meetings.
  • Flexible and adaptable — someone who doesn’t get stressed out or overwhelmed easily and is able to stay positive in any situation. 
  • Expense and invoice management — you will be responsible for managing and delivering all receipts and expenses to the bookkeeper.
  • Online and offline research — this could include everything from researching or sourcing material for creative projects to finding inspiring articles and stories.
  • Proofread/edit materials — making sure emails, social media posts and outgoing communication have correct spelling and grammar.
  • Social Media Support - understanding how to create and share posts on Instagram and Facebook. Collaborate with creative director on planning and execution of social media plan.   

 Qualifications

  • Working knowledge of Google Suite products
  • Working knowledge of Microsoft Excel products
  • Working knowledge of Quickbooks
  • A valid G drivers license
  • Regular access to a vehicle
  • Experience with Adobe Photoshop and Adobe Illustrator is an asset

This is a full-time one-year contract position located in Toronto, Canada. 

The closing date for applications is August 5th 2022 at 5p.m. 

Please submit your resume to hiring@rupikaur.com  for consideration.